The Village Administrator/Clerk is the Chief
Administrative Officer of the Village and is directly responsible to the Mayor and Board of Trustees. The position ensures effective delivery of municipal services by coordinating the activities of various village departments.
The Village Clerk's duties and responsibilities are performed in accordance with Village Law, Municipal Home Rule, General Municipal Law, and NYS Civil Practices & Rules.Basic Responsibilities include:
At the direction of the Mayor, or Board Chairman, the
Village Clerk prepares agenda's for the Board of Trustees, Planning,
and Architectural Review Boards, including coordinating and reviewing corresponding materials, finalizing agendas and overseeing distribution of materials.
Performs follow-up activities resulting from said meetings, including transcribing and filing minutes, ensuring that resolutions and ordinances are in proper format and notarized.
Must effectively represent the Village in contacts with governmental agencies, community groups and various professional, educational, regulatory, and legislative organizations; through written correspondence, in person and over the telephone.
Monitors contracts and other agreements ensuring they were properly procured, authorized, recorded in a timely manner and that Village insurance requirements are met. Receives bids, officiates at bid openings, returns unsuccessful bid bonds and archives bid documents.